Session One Objectives.
By the end of the session you will be able to:
- Describe three different reasons for keeping minutes of a meeting
- Explain the importance of understanding the type of minutes to be taken at a meeting
- Identify three key skills needed for the role of minute-taker
Further details on content of main sessions
- What are minutes and why we do we need them?
- What they are and where they are kept
- Different reasons for needing minutes e.g. legal requirements, evidence
- Different types of minutes
- Whether recording discussions at a meeting and/or decisions made
- Examples of minutes from different types of meetings
- The role of the minute-taker
- Key responsibilities of the minute-taker
- Key skills needed for the role of minute-taker
Session Two Objectives.
By the end of the session you will be able to:
- Explain the link between the agenda and the taking of minutes
- List examples of the layout, terminology and writing style to be used in minutes for a particular committee/meeting
- Devise a personal action plan for effective minute-taking
Further details on content of main sessions
- Relationship between the minute-taker and the Chairperson
- Liaising with the Chairperson prior to the meeting
- The role of the agenda in relation to minute-taking
- Preparing appropriate minutes
- Issues on taking notes at the meeting
- Layout, terminology and writing style of minutes
- Practical tips on minute-taking
- Dealing with problems during a meeting e.g. lack of understanding, arguments between committee members etc
- Tips on making notes at a meeting and preparing minute