Company secretaries (excluding qualified chartered secretaries) file and maintain company records, translate notes and dictation into typewritten form and perform other clerical tasks within commercial organisations.

Entry Reqirements

Level 2 NVQ; GCSE at grades A*-C

Typical Tasks

• Ensures office supplies such as stationery and equipment are maintained.
• Undertakes reception responsibilities by greeting visitors and arranging refreshments.
• Answers, screens, handles and directs telephone requests and enquiries, takes messages and forwards to the appropriate member of staff.
• Arranges meetings, circulates agenda and other meeting documents, attends meetings, and takes and prepares minutes.
• Keeps appointments diary, makes travel arrangements and arranges conference and other functions.
• Files and retrieves documents, sets up and maintains filing systems and reproduces copies of documentation as required.
• Deals directly with routine correspondence.
• Uses appropriate software to produce correspondence, memoranda, reports, presentations and other documents from drafts, handwritten copy or by transcribing dictation.
• Opens, sorts, distributes and files correspondence (both hard copy and electronic).

Desired Skills

Active Listening, Writing, Reading Comprehension, Critical Thinking, Speaking, Monitoring, Learning Strategies, Active Learning, Mathematics, Science